The Commonwealth Climate and Law Initiative or CCLI (hereafter “we” or “us) take your privacy very seriously and would advise you to read this Privacy Notice closely. This Privacy Notice may change from time to time, so please check it frequently.

This Privacy Notice sets out how your personal data will be processed as controlled by the Commonwealth Climate and Law Initiative, registered office address Kemp House, 160 City Road, London, United Kingdom, EC1V 2NX.

We only collect basic personal information from visitors to this website through the use of online forms and when you email us. We may also process your personal data as you provide directly to us or as we receive from our trusted partners in the charity sector.

This Privacy and Cookie Notice outlines:

A) What data we collect
B) How we use it
C) How long we keep it
D) Where we transfer and store it E) Our use of Cookies
F) Your rights
G) Further information

If you have any queries regarding this policy or the use of your personal information, please contact us at: info@commonwealthclimatelaw.org

What data we collect

1.1 Communications

We use your personal data to improve the user experience of our website and provide a better service. We also use it for staying in touch with you. By signing up to our newsletters and updates you agree to be contacted with such information. We may also receive your personal data through our trusted partners in the charity sector, which we may also use to notify you of any updates on our research or events. Additionally, we may also use your information collected through the submission of various forms through our website or from signing up at our events or other direct contact with you to invite you to otherwise contribute to our work.

We may hold the following personal data:

A) Full name
B) Email address
C) Country
D) Address
E) Payment details
F) Phone number
G) Company Name
H) Job title
I) IP Address
J) Gender
K) Date of Birth
L) Areas of interest

We will process this data on the basis of your consent in signing up to our newsletters and updates and/or our legitimate interest in informing you of our research and events. You are able to opt out from emails at any time via the “Unsubscribe” link present at the bottom of every email communication we send.

We will contact you in relation to services we feel will be useful for you by email or by phone. When you engage with us directly in relation to certain research and events, we may also process any data that you provide us in relation to the research or event. We will process such data on the basis of your consent and/or our legitimate interest in preparing for our research projects or events.

1.2 Recruitment or consulting services

We will also process any data you send us for recruitment purposes in relation to any vacancies that we advertise or requests for consulting services. We process this with your consent and/or our legitimate interest in researching our candidates and offering them new positions or contractual opportunities.

This will include:
A) Full name
B) Email address
C) Telephone number
D) Employment history
E) Sensitive personal data, including racial, ethnic, sexual, religious and/or disability information
F) Any other details in your CV 

We process this data on the basis of your consent. We may also process additional data later on in the recruitment process, which will be processed on the basis of your consent and/or employment contract, or where we have a legal obligation or it is in the public interest to do so (such as for immigration or diversity monitoring purposes). This will be further detailed in your employment contract.

2 How long we keep it

2.1 Communications

We will keep your personal data received when you sign up to our updates for the duration of your relationship with us or as long as you are in contact with us, and up to two years after. We will consider you to be in contact with us when you open our emails or take further actions through our web resources.

2.2 Recruitment

We will keep data you send us in relation to vacancies for the duration of your application and up to one year after in order to offer you new opportunities, unless you opt out of this, or extend this period with your consent. We may also hold it for longer if your application is successful.

Where we transfer and store it

In addition to on our systems, the information that you provide to us may be stored in secure servers which are operated by trusted providers. We may also transfer your personal data – that may include name, address, email address, mobile phone number – to our partners in the charity sector for the purposes of communicating with you. Where appropriate, we require our partners to sign contracts with us that clearly set out their commitment to respecting your Individual Rights, protecting your personal data – including not using it for any purpose other than for the agreed purposes – and their commitments to assisting us to help you exercise your Individual Rights.

Our use of Cookies

At the CCLI, we use cookies to allow us to personalise your visits to this site, keep track of your preferences and learn about the way you use the site. A cookie is a small text file that is downloaded onto your computer when you visit our website and allows us to recognise you as a user. Typically, these contain two pieces of information: a site name and unique user ID. All information these cookies collect is aggregated and anonymous. Cookies are essential to the effective operation of our website. Cookies make the interaction between you and the website faster and easier. Cookies may also be set by the website you are visiting (first party cookies) or they may be set by other websites who run content on the page you are viewing (third party cookies).

4.1 Essential cookies

The CCLI uses cookies:
A) that are strictly necessary to enable you to move around our websites or to provide certain basic features;
B) to enhance the functionality of the website by storing your preferences;
C) to help improve the performance of our website on your device.

We require you to accept or decline certain cookies by accepting or declining our Cookie Consent Notice when first accessing our website. By accepting and using our websites you consent to our use of cookies as updated from time to time and the cookies we use will be stored on your device (unless this functionality is rejected or disabled by your browser). You may access our Cookie Consent Notice to decline cookies at any time subsequently. Additionally, you may delete and block all cookies from any website, within your web browser settings if necessary. Please be aware that restricting or deleting cookies will impact on the functionality of the site.

4.2 Other Third Party Cookies

A service we may use is provided through MailChimp, which helps us to design email newsletters, share them on social networks and integrate with our other services. The CCLI doesn’t have direct 4 access to those cookies and the use of those third-party cookies is governed solely by the respective service provider’s Privacy statement. 4.3 Storage Time The cookies are stored for a period of two years unless you clear their cache and the cookies themselves.

4.4 Opting Out of Cookies

You can manage the cookies stored on your device as well as stop cookies from being installed on your browser. For more information on how to manage cookies usage on your device, please let us refer you to information found on these topics on allaboutcookies.org. Please note that if you prefer to block some or all of the cookies the CCLI uses, you might lose some of our website’s functionality. You can choose to accept or opt out of cookies via our Cookie Consent Notice.

Your Individual Rights

You have several individual rights in relation to your personal data that we collect, which we are committed to respecting. In particular, you have the right to:

A) Request a copy of your personal information
B) Request any inaccuracies in your personal information be corrected
C) You may also ask to object or restrict the processing of your personal data and have your personal information erased, where appropriate.

Additionally, where we collect your personal details for sending you newsletters, research and events or updates related to our work, or requests for donations, you have the right at any time to notify us that you no longer want to receive this information. If you wish to raise a complaint on how we have handled your personal data, you can contact our office at info@commonwealthclimatelaw.org and we will investigate the matter.

Data Security

The CCLI uses reasonable administrative, technical, personnel and physical measures to safeguard personal information in its possession against loss, theft and unauthorised use or modification. While we strive to protect your personal information, you will understand that we cannot guarantee the security of any information transmitted to us over the internet. Therefore, please do not submit personal information to us online unless you accept the security risks of doing so.

Modifications and changes to this Privacy Notice

This Privacy Notice was last updated on 24 June 2020. Any changes made to this Privacy Notice will be updated on our website and you will be notified by email if necessary and appropriate.

Change log [#] Dated 22 June 2020 v2 14 September 2021: updated branding, no changes to policy wording